My Experience @ University of East London: 7th week (July 14 to July 18, 2014)

July 14, 2014

Today, since no training, workshop and visit was planned, so while reading some important articles, I found one draft written by one of my very close friend and young, dynamic friend Mr. D. P. Tripathi. I liked this post and I am sure that my young professional friends will be benefited if they will read it..

Generally, it has been observed that many of our young LIS professions get confused that what to start and how to start new activities in library and especially it happens when they are working with small and very less budgeted libraries. Because they want to automate their library but don’t have sufficient funds to purchase LMS, want to develop institutional repository but due to lake of training and shortage of funds not able to do the same. So what is the solution, I think Mr. Tripathi has given some very good suggestions.

I request all my friends specially Indian young professional friends that read this draft with patience, hope it will give you new direction…….

What next shall I do?

Generally this question comes in mind when I finish one task and I believe this question must be taking place in every professional’s mind. Really, it is very tough task to decide what next I can do which will be beneficial for everyone.
Actually, in my opinion, we must sense the need of our library users and accordingly we should provide the services from library. I thought of sharing some of my experiences with young library professionals who have just started their career…hope it will be very useful for everyone.

1. Library Automation:

This mechanism has reduced the work load of every professional in this digital era but now-a-days, the biggest problem is to choose the right library automation software. Actually, there are many good library automation software available in the market (Commercial and Open Source both). In my opinion, those libraries which are in primitive stage, they must go ahead with Open Source Technology such as Koha, NewGenLib, and Evergreen etc. which supports International Standards and later, if you are not satisfied with the current software’s functionality, very easily you can switch over to the Commercial Software or any other with all your bibliographical data in same condition.
Open Source Tools for Library Automation: Koha, NewGenLib, Evergreen etc.

2. Digitization:

A library can start this service for maintaining the Institutional Repository or managing the electronic documents with the help of open source technology such as DSpace, E-Print, and Greenstone etc. But In my opinion, DSpace will be suitable for all as it has some unique features which will be very effective for academic community as well as for working staff for both operation and dissemination of Information.
Tools for Digitization: DSpace, Greenstone, e-Print and Fedora Project etc.
3. Library Website
This is the best service & application for any library to disseminate information quickly. As web application can be accessed anytime from anywhere, every library must maintain library web page. Now the question is how to maintain and develop the website? Now-a-days, there are many open source content management system available using which anyone can develop a very good and attractive website for library. I have also developed many websites using Joomla. (, wordpress etc.
Please download the PDF file which contains the information on Joomla and Its use:
For video just visit the link given below:

4. e-Newsletter

This service can also be started in library which will be very effective for library to bring to the notice of all the library users about one month activity of library. This e-newsletter can be designed and published using many methods. But, I find easy to publish e-newsletter with Microsoft Publisher which is available in MS Office Package in every system now a days. This tool is very easy to use and publish the newsletter.
Tool to publish e-newsletter:
a. Microsoft Publisher
b. Adobe Photoshop etc.

5. Information KIOSK

The users find very easy to get the information about library & its resources with this equipment. Generally, it costs approximately Rs. 140000/- It is available with different configuration such as Thin Client, Stand Alone etc. Develop the software your own for this and keep in front of main gate of library which will be very effective for dissemination of information.
Tools to develop program for Information KIOSK:
We can use HTML and Flash for developing the program for Information KIOSK.

6. Develop Android Application for Library

A library can develop an Android Application for its services which will also be very effective as keeping Smartphone has become very easy for everyone so the users can be made aware about library services through smart phone.
Tools to develop android application:
Intel XDK, this can be downloaded from the link given below:

7. New Arrival

This service is very essential as it keeps every library users updated with the latest editions available in the library. Generating the list of new arrivals is very easy as ready option is available in almost every software now-a-days. If not, this can be generated manually based on the processed documents in technical section. Later, the same list can be sent to all members through mail. User likes this service very much as they get information about latest books.

8. Photocopier with Smart Card:

This service can also be provided to the user with Smart Card facility. In this, users are given one smart card (just like an ATM Card) with an option to have balance in it. When users come to take photocopy, they first swap the card and deduct the amount equal to the calculation of pages for which photocopy is to be done. Then, system allows user to photocopy the document up to the limit already deducted from user’s account. In-case, user does not have sufficient balance then user can recharge it.

9. User Education Program:

Every month, a user education program can be organized on library services and its resources. This service is very useful for making the students aware about library resources, how to use these and also about other services. This program generally must be provided according to the user’s requirement.

10. Demonstration:

Most of the library users don’t understand the nature of resources available in the library especially e-resources. A demo can be very helpful for all the users who access e-resources.
Apart from all these, there are many services which can be provided to our users.

July 15, 2014

Public Speaking :-What is public speaking and how it plays an important role in our personal, professional and social life. Believe it or not but public speaking is one of the most important skills which gives a direction to your life. Public speaking is so important that it could be the deciding factor in many things such as your career development, your business growth and even in the relationships you have with your friends and family.
As per the Wikipedia public speaking is “the process and act of speaking or giving a lecture to a group of people in a structured, deliberate manner intended to inform, influence, or entertain a listening audience. Public speaking is commonly understood as face-to-face speaking between individuals and an audience for the purpose of communication. It is closely allied to “presenting”, although the latter is more often associated with commercial activity. Most of the time, public speaking is to persuade the audience.
Here I would like to mention some of the most influencing speakers of the world.
Martin Luther KingI have a dream speech” which inspired a nation and broke down racial barriers. Without his leadership and his inspirational speech it may have taken an extra 10 years to bring equality to all races.
• Presidents Nixon’s speech united a nation and put a man on the moon
• Abraham Lincoln’s Gettysburg address put him on the map for president. Without this speech he may never have been the icon he is today.
Barack Obama: In the present ere, he is one of the best speaker in the world. His keynote address at the 2004 Democratic National Convention instantly earned him a reputation as one of the Democratic Party’s great contemporary orators.

But normally it has been seen that we have a phobia of public speaking. Today one workshop was organised for fellows and some other UEL colleagues at University Square Stratford Campus by trainer Vince Stevenson. He explained three universal laws of public speaking :

(A) It is not what you say, it is the way you say it: How can you make your speech interactive? It depends on your body language, your eye contacts and how you are connected with your audience.
(B) Know your audience: Before speaking it is always important to understand the audience and what contents you have for them in you speech.
(C) 3P Formula (Plan, Prepare and Practice): before delivery of speech it is very important to that proper time should be given on planning, preparing and practice.
He also explained the three parts of spech : ethos (combination of character, personality, trustworthiness), pathos (combination of emotion, enthusiasm, conviction, belief, sincerity, passion), and logos (combination of logic, structure, coherence).

Professor Albert Mehrabian’s communications model

Mr. Vince has presented us the Albert Mehrabia’s communication model. As per Mehrabia’s findings, in speaking:
• 7% of message pertaining to feelings and attitudes is in the words that are spoken.
• 38% of message pertaining to feelings and attitudes is paralinguistic (the way that the words are said).
• 55% of message pertaining to feelings and attitudes is in facial expression.

We also understood the 3 head resonators i.e., Nose, Mouth and Neck (quality of speech). He also told us that good speaker speakers from his/her lungs. He explained how Lungs work as are engine room for voice.
He explained us about three important aspects of speaking: (a) Purpose (inform, educate, motivate, inspire, persuade); (b) Pathos (enthusiasm, sincerity, conviction); (c) Structure (beginning, middle & conclusion, he has given the example of TV news).
During this one day workshop we were given four assignments/ exercises:

1. Introduce your friend in the audience and we were suppose to cover-his name, his date of birth, place of birth, his hobbies/ interest, job profile and how will he spend 10 million dollar if he wins in lottery.2. Tell about yourself that what you want to become, where and why.
3. Tell about the person who has inspired you in your life.
4. On spot topic was given by the members and every individual was suppose to speak for minimum three minutes.

public speaking
After every exercise trainer and other member gave feedback and suggested where to improve. Very honestly, I felt this was the best workshop during the fellowship programme and it was so effective that in one day only I was very much confident and now I am thinking to attend more public speaking workshops and join some public speaking club as well….

July 16, 2014

ExLibris:- We visited many good libraries in UK and found that most of the libraries are using ALMA library management system or planning to switch over to ALMA for their libraries. This software is a product of ExLibris.
Collaborating with librarians worldwide, ExLibris develops advanced software solutions that enable institutions to manage the full spectrum of library materials and processes and to empower patrons to identify and obtain the information they need quickly and easily, anytime and anywhere. This company offers a range of different software and today we visited to CILIP head quarter, 7 Ridgmount Street , London, where Alex Follett, Key Account Manager, ExLibris arranged a demonstration of their software Rosetta. This is a beautiful tool for Preserving Cultural Heritage and Cumulative Knowledge

July 17, 2014

The present era is based on ICT applications. We do not find any field where we can even think to work without ICT. ICTs have changed the way information is created and distributed.
They have also changed the way libraries select, acquire, organize and deliver information. Librarians must adapt to this change and acquire skill in using automated library systems.

What is Library Automation?

Library automation is the application of ICTs to library operations and services. The functions that may be automated are any or all of the following: acquisition, cataloguing, public access (OPAC and WebPAC), indexing and abstracting, circulation, serials management, and reference.
In western countries library automation is new thing. They did it around 30years ago but India, still it is a challenge. So in India still we talk about the implementation of Library Management Software where as in European countries they talk about the much much advance features of LMS. Today I was reading an article “THE SEARCH FOR A LIBRARY MANAGEMENT SYSTEM FOR THE LIB-INFOSPHERE” written by my Commonwealth Mentor Gurdish Sandhu. I found this is one of the very relevant and she has very intelligently covered this all areas of library automation and the present scenario of libraries in UK. I am happy to give the link of that article and hope my professional friends would like to read it ..


July 18, 2014
Today, we had session with our mentor Gurdish Sandhu and she briefed about functions and activities of different consortium working in UK.


About Dr. Rishi Tiwari

Librarian at Birla Institute of Management Technology, Greater Noida. Presently at University of East London for three months Commonwealth Professional Fellowship Programe..
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