My Experience @ University of East London: 7th week (July 14 to July 18, 2014)

July 14, 2014

Today, since no training, workshop and visit was planned, so while reading some important articles, I found one draft written by one of my very close friend and young, dynamic friend Mr. D. P. Tripathi. I liked this post and I am sure that my young professional friends will be benefited if they will read it..

Generally, it has been observed that many of our young LIS professions get confused that what to start and how to start new activities in library and especially it happens when they are working with small and very less budgeted libraries. Because they want to automate their library but don’t have sufficient funds to purchase LMS, want to develop institutional repository but due to lake of training and shortage of funds not able to do the same. So what is the solution, I think Mr. Tripathi has given some very good suggestions.

I request all my friends specially Indian young professional friends that read this draft with patience, hope it will give you new direction…….

What next shall I do?

Generally this question comes in mind when I finish one task and I believe this question must be taking place in every professional’s mind. Really, it is very tough task to decide what next I can do which will be beneficial for everyone.
Actually, in my opinion, we must sense the need of our library users and accordingly we should provide the services from library. I thought of sharing some of my experiences with young library professionals who have just started their career…hope it will be very useful for everyone.

1. Library Automation:

This mechanism has reduced the work load of every professional in this digital era but now-a-days, the biggest problem is to choose the right library automation software. Actually, there are many good library automation software available in the market (Commercial and Open Source both). In my opinion, those libraries which are in primitive stage, they must go ahead with Open Source Technology such as Koha, NewGenLib, and Evergreen etc. which supports International Standards and later, if you are not satisfied with the current software’s functionality, very easily you can switch over to the Commercial Software or any other with all your bibliographical data in same condition.
Open Source Tools for Library Automation: Koha, NewGenLib, Evergreen etc.

2. Digitization:

A library can start this service for maintaining the Institutional Repository or managing the electronic documents with the help of open source technology such as DSpace, E-Print, and Greenstone etc. But In my opinion, DSpace will be suitable for all as it has some unique features which will be very effective for academic community as well as for working staff for both operation and dissemination of Information.
Tools for Digitization: DSpace, Greenstone, e-Print and Fedora Project etc.
3. Library Website
This is the best service & application for any library to disseminate information quickly. As web application can be accessed anytime from anywhere, every library must maintain library web page. Now the question is how to maintain and develop the website? Now-a-days, there are many open source content management system available using which anyone can develop a very good and attractive website for library. I have also developed many websites using Joomla. (, wordpress etc.
Please download the PDF file which contains the information on Joomla and Its use:
For video just visit the link given below:

4. e-Newsletter

This service can also be started in library which will be very effective for library to bring to the notice of all the library users about one month activity of library. This e-newsletter can be designed and published using many methods. But, I find easy to publish e-newsletter with Microsoft Publisher which is available in MS Office Package in every system now a days. This tool is very easy to use and publish the newsletter.
Tool to publish e-newsletter:
a. Microsoft Publisher
b. Adobe Photoshop etc.

5. Information KIOSK

The users find very easy to get the information about library & its resources with this equipment. Generally, it costs approximately Rs. 140000/- It is available with different configuration such as Thin Client, Stand Alone etc. Develop the software your own for this and keep in front of main gate of library which will be very effective for dissemination of information.
Tools to develop program for Information KIOSK:
We can use HTML and Flash for developing the program for Information KIOSK.

6. Develop Android Application for Library

A library can develop an Android Application for its services which will also be very effective as keeping Smartphone has become very easy for everyone so the users can be made aware about library services through smart phone.
Tools to develop android application:
Intel XDK, this can be downloaded from the link given below:

7. New Arrival

This service is very essential as it keeps every library users updated with the latest editions available in the library. Generating the list of new arrivals is very easy as ready option is available in almost every software now-a-days. If not, this can be generated manually based on the processed documents in technical section. Later, the same list can be sent to all members through mail. User likes this service very much as they get information about latest books.

8. Photocopier with Smart Card:

This service can also be provided to the user with Smart Card facility. In this, users are given one smart card (just like an ATM Card) with an option to have balance in it. When users come to take photocopy, they first swap the card and deduct the amount equal to the calculation of pages for which photocopy is to be done. Then, system allows user to photocopy the document up to the limit already deducted from user’s account. In-case, user does not have sufficient balance then user can recharge it.

9. User Education Program:

Every month, a user education program can be organized on library services and its resources. This service is very useful for making the students aware about library resources, how to use these and also about other services. This program generally must be provided according to the user’s requirement.

10. Demonstration:

Most of the library users don’t understand the nature of resources available in the library especially e-resources. A demo can be very helpful for all the users who access e-resources.
Apart from all these, there are many services which can be provided to our users.

July 15, 2014

Public Speaking :-What is public speaking and how it plays an important role in our personal, professional and social life. Believe it or not but public speaking is one of the most important skills which gives a direction to your life. Public speaking is so important that it could be the deciding factor in many things such as your career development, your business growth and even in the relationships you have with your friends and family.
As per the Wikipedia public speaking is “the process and act of speaking or giving a lecture to a group of people in a structured, deliberate manner intended to inform, influence, or entertain a listening audience. Public speaking is commonly understood as face-to-face speaking between individuals and an audience for the purpose of communication. It is closely allied to “presenting”, although the latter is more often associated with commercial activity. Most of the time, public speaking is to persuade the audience.
Here I would like to mention some of the most influencing speakers of the world.
Martin Luther KingI have a dream speech” which inspired a nation and broke down racial barriers. Without his leadership and his inspirational speech it may have taken an extra 10 years to bring equality to all races.
• Presidents Nixon’s speech united a nation and put a man on the moon
• Abraham Lincoln’s Gettysburg address put him on the map for president. Without this speech he may never have been the icon he is today.
Barack Obama: In the present ere, he is one of the best speaker in the world. His keynote address at the 2004 Democratic National Convention instantly earned him a reputation as one of the Democratic Party’s great contemporary orators.

But normally it has been seen that we have a phobia of public speaking. Today one workshop was organised for fellows and some other UEL colleagues at University Square Stratford Campus by trainer Vince Stevenson. He explained three universal laws of public speaking :

(A) It is not what you say, it is the way you say it: How can you make your speech interactive? It depends on your body language, your eye contacts and how you are connected with your audience.
(B) Know your audience: Before speaking it is always important to understand the audience and what contents you have for them in you speech.
(C) 3P Formula (Plan, Prepare and Practice): before delivery of speech it is very important to that proper time should be given on planning, preparing and practice.
He also explained the three parts of spech : ethos (combination of character, personality, trustworthiness), pathos (combination of emotion, enthusiasm, conviction, belief, sincerity, passion), and logos (combination of logic, structure, coherence).

Professor Albert Mehrabian’s communications model

Mr. Vince has presented us the Albert Mehrabia’s communication model. As per Mehrabia’s findings, in speaking:
• 7% of message pertaining to feelings and attitudes is in the words that are spoken.
• 38% of message pertaining to feelings and attitudes is paralinguistic (the way that the words are said).
• 55% of message pertaining to feelings and attitudes is in facial expression.

We also understood the 3 head resonators i.e., Nose, Mouth and Neck (quality of speech). He also told us that good speaker speakers from his/her lungs. He explained how Lungs work as are engine room for voice.
He explained us about three important aspects of speaking: (a) Purpose (inform, educate, motivate, inspire, persuade); (b) Pathos (enthusiasm, sincerity, conviction); (c) Structure (beginning, middle & conclusion, he has given the example of TV news).
During this one day workshop we were given four assignments/ exercises:

1. Introduce your friend in the audience and we were suppose to cover-his name, his date of birth, place of birth, his hobbies/ interest, job profile and how will he spend 10 million dollar if he wins in lottery.2. Tell about yourself that what you want to become, where and why.
3. Tell about the person who has inspired you in your life.
4. On spot topic was given by the members and every individual was suppose to speak for minimum three minutes.

public speaking
After every exercise trainer and other member gave feedback and suggested where to improve. Very honestly, I felt this was the best workshop during the fellowship programme and it was so effective that in one day only I was very much confident and now I am thinking to attend more public speaking workshops and join some public speaking club as well….

July 16, 2014

ExLibris:- We visited many good libraries in UK and found that most of the libraries are using ALMA library management system or planning to switch over to ALMA for their libraries. This software is a product of ExLibris.
Collaborating with librarians worldwide, ExLibris develops advanced software solutions that enable institutions to manage the full spectrum of library materials and processes and to empower patrons to identify and obtain the information they need quickly and easily, anytime and anywhere. This company offers a range of different software and today we visited to CILIP head quarter, 7 Ridgmount Street , London, where Alex Follett, Key Account Manager, ExLibris arranged a demonstration of their software Rosetta. This is a beautiful tool for Preserving Cultural Heritage and Cumulative Knowledge

July 17, 2014

The present era is based on ICT applications. We do not find any field where we can even think to work without ICT. ICTs have changed the way information is created and distributed.
They have also changed the way libraries select, acquire, organize and deliver information. Librarians must adapt to this change and acquire skill in using automated library systems.

What is Library Automation?

Library automation is the application of ICTs to library operations and services. The functions that may be automated are any or all of the following: acquisition, cataloguing, public access (OPAC and WebPAC), indexing and abstracting, circulation, serials management, and reference.
In western countries library automation is new thing. They did it around 30years ago but India, still it is a challenge. So in India still we talk about the implementation of Library Management Software where as in European countries they talk about the much much advance features of LMS. Today I was reading an article “THE SEARCH FOR A LIBRARY MANAGEMENT SYSTEM FOR THE LIB-INFOSPHERE” written by my Commonwealth Mentor Gurdish Sandhu. I found this is one of the very relevant and she has very intelligently covered this all areas of library automation and the present scenario of libraries in UK. I am happy to give the link of that article and hope my professional friends would like to read it ..


July 18, 2014
Today, we had session with our mentor Gurdish Sandhu and she briefed about functions and activities of different consortium working in UK.

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My Experience @ University of East London: 6th week (July 07 to July 11, 2014)

July 7, 2014

Developing Leadership

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Today we fellows attended workshop on “Developing Leadership” conducted by Fiona McPhail, Chartered FCIPD (McPhail Watmore Associates Limited) along with other nine IT & library professionals.

Who is good leader and who is good manager. What is the difference between both of them? All these doubts were clear during today’s workshop. In nutshell : all Management is associated with tasks, targets, budgets, policies, procedures and keeping things steady where as leadership is associated with vision, inspiration, potential and change.

Managers maintain things, leaders change things…

The Autocrat leaders are self-centred and allow their team members to contribute little. They can be seem overbearing and domineering in approach. And leaders of this category act as judge and jury.

The Abdicrat leaders are those who don’t seem interested an any in depth exploration ofthe problem and are likely to accept the first solution that anyone puts forward. Leaders of this category are poor at giving feedback or direction and give the general impression that they want to get the whole thing over as soon as possible.

The third style of leadership is The Democrat. Their approach is marked by considerable participation and involvement by both parties. They actively seek information about any situation its causes and effects. They guide, encourage and support the team members to explore possible solution.

Apart from all these there were lot of interactive exercises were included in today`s workshop…It was really good learning….

July 8, 2014

HM Prison Maidstone

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Maidstone prison is situated on the northern edge of the County Town of Kent. It was completed in 1819 and was constructed from local Kentish ragstone quarried from the site, to a design by architect Daniel Asher Alexander, and was the most advanced model of its time.
Maidstone was primarily originally occupied by prisoners convicted of sex offenses. In January 2013 it was announced that Canterbury Prison would close and Maidstone would re-role to become a wholly Foreign National Prisoner establishment. This commenced in February and the last British prisoner left in September 2013. To date the new purpose of the prison has not been formally ratified and is still shown by HMP as a joint foreign national/sex offender establishment. Immigration/UKBA staff are now housed on-site to facilitate repatriation.

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Since, I am associated with Ranganathan Society for Social Welfare and Library Development: NGO working in India for the prison libraries so I requested our Mentor to arrange a visit in any prison library of England. Any how she managed it and we got permission to visit HM Prison, Kent – Maidstone…I have visited many prisons in last three years in different part s of India. Trying to learn the prison systems, policies, services of different prisons and trying to understand the behavior of inmates. In India, I found that system is almost same everywhere..But when I visited HM Prison- it was really an eve opening experience for me. Totally different from India.
At present around 800 male inmates are housed in five cells. and in this high security prison did not see any security man with gun. Most of the female employees were on duty and they have made maximum use of IT for security and other purposes. Lots training programmes, skilled development programmes, educational schemes are going on there and apart from all these facilities a beautiful and fully computerized library is also there. This library is a part of public library and it contains all type of healthy literature books, cds`, DVDs, newspapers. They have a collection in almost 26 languages. I found some literature ob Premchand, Ravindra Nath Tegore, and Shardchand in Hindi language. Inmates can borrow 8 books at a time for 3 weeks and if conduct of any inmate is good then he can borrow DVD/ CD also. As per the policy, there should be 10 books for one inmate, so the total collection is more then 10,000 items and inmates get chance to visit library twice in a week. As per the information provided by the librarian, every prison in UK has this type of library.
I think Indian policy makers should think in this direction and should make it mandatory to open libraries in all prisons.

July 09, 2014

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Manchester :

Are you found of bars, clubs, restaurants, nightlife? Or -You like shopping? Or-You’re into arts and culture?.Or You are passionate of sports? Or- mad of the outdoor life? Or a big lover of books, wants to know the history Or looking good place for education?
Then come to Manchester!!!!!
Very simply, whatever your interest, Manchester’s got it!
So, today going to Manchester till Friday evening to explore all…….

July 10, 2014

Salford University

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Established is 1896 as Royal technical Institute and after a long glorious journey in 1967 it became university of Salford. It has around 20,000 students and is situated in 60 acres of parkland on the banks of the River Irwell. The University of Salford is a public university located in Salford, England, approximately 1.5 miles (2.4 km) west of Manchester city centre.


Today we visited to Salford Library and interacted with Julie Berry, University Librarian and other library members. During her presentation she told us about this university that is has around 20000 students including 3000 international students and around 2500 staff members. It has 4 colleges and 9 schools. During the presentation Julie discussed the main responsibilities of library. The University Library is responsible for manage the digital and physical collection, development of archive & institutional repository (USIR-University of Salford institutional repository), information and digital literacy for students, face to face IT support ect….

Fellows with Julie berry Fellows with Salford University Library Senior Management Team

After Julie`s presentation we went on library tour with Margaret.

With Margaret

With Margaret

After library tour, Regina Ferguson (Collections Manager), Angela Walker (Digital Library Manager), James Allen (E-Resource Manager) and Jenney McNally(Digital Librarian) gave presentations of their respective area.

Salford library is using ALMA software for library management and EPrint for institutional Repository. She shared about services, budget, usages and staffing also.

Two things really impressed me. First one, is the concept of library champions and another one is “who choose books better students, academicians or librarian”. Library champions are students who help in decision-making for library development. And though resources usage analysis, it was found that students are best chooser.

Salford Campus Media City, Manchester

Salford University has established a beautiful campus in the Media City of Manchester. Media City UK is a vibrant place in which to live, work, socialize and study. Home to major BBC and ITV departments, the University of Salford and over 80 businesses across the creative and digital sectors, MediaCityUK is recognised as one of the most innovative developments in Britain.
Today after visiting main campus we visited Media City and library of Salford campus.

With Library Manager Nichola
With Library Manager Nichola

Here our tour was arranged by Library Manager Nichola.
On the ground floor of the building, there is a cafe providing drinks, snacks and sandwiches, and one studio with live screen and all amenities and interactive tables, while on other floors library, reading rooms, meeting rooms are there.

July 11, 2014

University of Manchester

uni uni-1

Today, we fellows visited The University of Manchester with our mentor Gurdis. We visited main library (University of Manchester), Alan Gilbert Learning Commons, Library of Manchester business school after that we visited Central Public Library Manchester.

The University of Manchester build in 1924, is part of the prestigious Russell Group of universities, with outstanding facilities and the widest range of courses. It is highly respected across the globe as a centre of teaching excellence.

It is committed to world-class research, an outstanding learning and student experience, and social responsibility. And their goal is to achieve to become one of the top 25 research universities in the world by 2020.

University of Manchester Main Library

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The University of Manchester Library is one of only five National Research Libraries. With more than 4 million printed books and manuscripts, over 41,000 electronic journals and 500,000 electronic books, as well as several hundred databases, the library is one of the best-resourced academic libraries in the country.

Lisa Donneley welcomed us and gave introduction to the Library, collection, range of services offered etc. Then she took us for the Library tour.

UoM-1 UoM-3

The University of Manchester Library holds one of the finest collections of rare books, manuscripts and archives in the world. The collections cover a wide range of subjects: theology and philosophy; literature, drama and music; art and archaeology; science and medicine; economic, social, political and military history; travel and exploration.

The Library’s manuscript collections cover more than fifty languages, including all the major European and Middle Eastern languages, and numerous Far Eastern ones. The subject range is vast, encompassing literary, historical, antiquarian, genealogical, biblical, devotional, ritualistic, medical, scientific, legal and administrative texts.


Alan Gilbert Learning Commons

learnig-4 learning-3

The Alan Gilbert Learning Commons is a state of the art study and learning centre in the heart of the university, an impressive atrium providing a social meeting space with wi-fi access and flexible study spaces and environments throughout the building. The tour of this library was guidance of Halen.

  This Library provides:

  • Exclusive group learning rooms

  • Flexible break out and work spaces with multimedia facilities

  • 400 fixed workstations with live update availability information so you don’t have to wait

  • MFD’s for print, scan and photocopying

  • WiFi access throughout the building including outdoor café areas

  • Charging stations to charge laptops, tablets and smart phones (remember your cable!)

  • Café and vending machine facilities

Manchester Business School Library

Fellows@Manchester_Business_School_with_Xia Hong MBS-1

Zia Hong, Head of the Eddie Davis Library, Manchester Business School spared her valuable time for us and she guided us the library tour.

The MBS library service provides a full range of research and information services to support all the learning, research and commercial activities of MBS. It also serves the wider business and management requirements of The University of Manchester and the external business and academic research communities.

MBS Library is a part of The University of Manchester Library which provides access to one of the largest collections of information resources (printed and electronic) in the country and is a nationally recognised leading research library. This library is has very rich collection of almost all important business online databases, company & industry profiles.

Being a librarian of management Institute, visit of this library is really going to benefit me in serving our users in better way.

Manchester Central Library


 It is the second largest public lending library in Britain, after the Library of Birmingham. The library collections include over 30 incunabula (books published before 1500) and many first and early editions of major works. The special collections include

  • The Gaskell Collection – works by Elizabeth Gaskell, one of the most important writers to have lived and worked in the city

  • The Theatre Collection – a record of the history of theatre in Manchester

  • The Newman Flower Collection of Handel Manuscripts

Dream to see same public library in INDIA also.


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My Experience @ University of East London: 5th week (June 30 to July 4, 2014)

Fifth Week @ UEL (June 30 to July 4, 2014)

In fifth week program we have got presentations on Research Data Support Services”, Staffing Structures, Building highly Productive Teams etc and a workshop on Influencing & Persuasion.

June 30, 2014

New term for LIS professionals, hope all innovative professionals who have not herded this, might be happy to understand and implement it at their organizations.

ROAR (Research Open Access Repository), the institutional repository of open access publications at the University of East London. As a research archive, it preserves and disseminates scholarly work created by members of the University of East London. It exists as an online publication platform that offers free permanent access to anyone. And this preservation is very important for future research and researchers.

This site is powered by EPrints 3, free software developed by the University of Southampton. It was developed and maintained for UEL by the University of London Computer Centre. EPrint is very popular in European countries. I have worked on D Space and Greenstone but after looking the feature, I can say that it is better then DSpace.

Today, we fellows got an opportunity to interact with Stephen Grace (Research Services Librarian-UEL) and David McElroy (Research Data Management Officer-UEL). Both of the delivered a thought provoking presentation on “Research Data Support Services”. Both explained in detail about the research data support and, ROAR and Eprint.

WithStephen an Devid

With Stephen an Devid

Research Data Support , In the morning session I have worked on preparing organization structure (present and proposed) for the Library. In the second half we had a very interactive session on “Research Data Support Services” by Stephen Grace (Research Services Librarian) and David McElroy (Research Data Management Officer). Basically a research data service is a developing of information infrastructure for preserving research data for the benefit of future researchers.

July 1, 2014

Today, I cleared last and seventh module of ECDL-Databases. Databases is the seventh and last module of the ECDL course. This module allows you to understand the concept of a database and demonstrate competence in using a database, Understand what a database is and how it is organised and operated, Create a simple database and view the database content in various modes, Create a table; define and modify fields and their properties; enter and edit data in a table, Sort and filter a table or form; create, modify and run queries to retrieve specific information from a database, Understand what a form is; create a form to enter, modify, and delete records and data in records and Create routine reports and prepare outputs ready for distribution.

The main points of the Database module are:

  • Understand Databases- Key Concepts, Database Organisation, Relationships, Operation.

  • Using the Application- Working with Databases ,Common Tasks.

  • TablesRecords, Design.

  • Retrieving Information Main Operations, Queries.

  • Objects – Forms.

  • Outputs – Reports, Data Export, Printing.

 July 2, 2014

Organizational structure:- For smooth and progressive functioning of any organization organizational structure is very important. It is important to provide guidance and clarity on specific human resources issues, such as managerial authority. All organizations, doesn`t matter small of big, should begin thinking about a formal structure early in the growth stage.

Organizational structure provides guidance to all employees by laying out the official reporting, their duties, responsibilities and liabilities. A formal outline of a organization’s structure makes it easier to add new positions in the company, as well, providing a flexible and ready means for growth.

Without a formal organizational structure, employees may find it difficult to know who they officially report to in different situations, and it may become unclear exactly who has the final responsibility for what. Organizational structure improves operational efficiency by providing clarity to employees at all levels. By paying mind to the organizational structure, departments can work more like well-oiled machines, focusing time and energy on productive tasks.

BIMTECH Library Structure

Keeping the importance of Organizational Structure, our mentor Gurdish gave us a task during her session ,on 13 June to develop our existing library structure and proposed library structure. Today, she discussed on the library structures submitted t her by all of us and she suggested that how more effectively we can develop it so that it will help in the growth of the parent organization. I also understood the concept of “Marketing team for Libraries”.

  July 3, 2014

‘Influencing and Persuading”:- “If you look at the most successful business people in the world, you will see people who have mastered the art of influence and persuasion”.

Today, we had a training on Influencing and Persuading by a famous trainer and Psychologist- Dr. Bill Moir. We learnt about Decisions, Convictions, Conflict, Emotions, Humour, Effort and their role. He also taught measured personality attributes like (i) Passive Avoiding; (ii) Aggressive Competing; (iii) Passive Accommodating; (iv) Passive Compromising and (v) Assertive, Collaborating and Co-operating.

After attending this workshop I can say that it there should be a compulsory teaching module on “Influencing and Persuading” for all because All human interactions are a form of communication. In the business world, nothing can be achieved without effectively communicating with, influencing, and persuading employers, employees, clients, suppliers, and customers. If you look at the most successful business people in the world, you will see people who have mastered the art of influence and persuasion. And that’s the difference between being a good communicator and being an advanced communicator – people with advanced communication skills understand not just how to communicate with others, but also how to influence and persuade them. It requires practice, finesse, and a skill set that goes beyond those that the average person possesses.

July 4, 2014

Canary Wharf : A major business district located in Tower Hamlets, London, United Kingdom. It is one of London’s two main financial centres – along with the traditional City of London – and contains many of the UK’s tallest buildings, including the second-tallest, One Canada Square.[1][2]

Canary Wharf contains around 14,000,000 square feet (1,300,000 m2) of office and retail space, of which around 7,900,000 square feet (730,000 m2) is owned by Canary Wharf Group.[3] Around 105,000 people work in Canary Wharf[4] and it is home to the world or European headquarters of numerous major banks, professional services firms and media organisations including Barclays, Citigroup, Clifford Chance, Credit Suisse, Infosys, Fitch Ratings, HSBC, J.P. Morgan, KPMG, MetLife, Morgan Stanley, RBC, Skadden, State Street and Thomson Reuters.[5]

Canary Wharf

Canary Wharf

East London University graduates will be given a fighting chance of jobs with some of the world’s largest financial and professional services firms, Keeping in mind this objective, UEL’s Royal Docks Business School has established a ‘Canary Wharf Programme’ in office space donated by Canary Wharf Group in the iconic One Canada Square. Over the coming year, one of London’s most famous business addresses will be used for masters and undergraduate students to receive guest tutorials from high-flying London business people, lectures, job training sessions and networking opportunities.

Canary Wharf

Canary Wharf

The Canary Wharf Programme will equip students with real-world understanding of macroeconomics and their connection with financial markets. Students will analyse problems facing policy makers and financial managers, with input from Government regulatory agencies, investment banks, brokers and advisors. They will also learn about the history of the development of London as a global business center and the regeneration of Canary Wharf, along with softer skills such as networking and preparing for job interviews.

So, today we got an opportunity to visit Canary Wharf and our session was scheduled with our mentor Gurdish in UEL Canary Wharf Office. She discussed on “Building Highly Productive Teams”. With her experiences in University of Salford, she explained how to dead wood team into a highly motivated team and how targets can be achieved. If ownership is given to the team then how productivity increases itself.

As a team manager, one should try to connect with everybody who works for in the team as often as possible, take the effort to learn about who they are as individuals and appreciate their efforts. By actively providing constant training to staff members, we can consistently build their skills, self-confidence, and ability to make educated decisions for the benefit of the organization.

Holding regular workshops / skill development programmes will help converting them into a highly productive team.

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My Experience @ University of East London: 3rd & 4th week

WEEK-3 :June16-20,2014

Day 1: 16/06/2014

The Day started with routine weekly review meeting with our coordinator Kulbinder and after 10.00 am, we started working on weekly report and ECDL. In second half, I appeared to the mock test of word 2007 (ECDL). With the result of mock test, was confident enough and mentally prepared to face the final exam of Module-3 (Word-2007). The day ended with full of satisfaction, because successfully cleared the module -3.

Day 2 & 3: 17/06/2014 and 18/06/2014

Steve Walker, Trainer- Project Management

Steve Walker, Trainer- Project Management

The day came for which I was waiting since last 15 days. The Workshop on proactive Project Management by Steve Walker was started in Sports Doc 1.24 at 9.00am. The topic of the workshop was “Getting things done with project management approach”. Being a librarian of management institute, I heard a lot about project management but my concept was not clear. So,  Steve Walker, trainer for this workshop taught us very nicely that what is project management and how to manage any project successfully, what are the principles, and how to identify the key driver- ect. I got new words and concepts like GIGO (garbage in-garbage out) and focus, control, sense of urgency ect…During this workshop some practical exercises were also given to us which we performed in groups and we really enjoyed. In one exercise, the task was given to prepare a project and its flow chart. I was very happy, because my team prepared a live project on Libraries in the prisons of Utter Pradesh (India). And it was appreciated by trainer, our mentor and coordinator..

Participants with Gurdish and Steve
Participants with Gurdish and Steve
Project on Prison Libraries

Project on Prison Libraries

Day 4: 19/06/2014

Today, we did practice and self learning of ECDL and give some time for blog also.

At 11 am we visited Sports Doc to see the “ACE showcase & Employment Fair”, where the final year students of Architecture, Computing and Engineering displayed their research projects. No doubt, I saw all those research works first time and I tried to understand some of the management research modules. It was good learning..

Students showing their projects

Students showing their projects

After lunch, again ECDL practice followed by mock test and finally main test. So, out of seven, now five modules are clear.

Day 5: 20/06/2014

In the first half from a meeting was scheduled with Victoria Voice (In-charge) digital development of UEL Library, so in her presentation she gave a detailed presentation about the policy, procedure and planning of digital development.

Fellows with Victoriya

Fellows with Victoria

In second half, we went to visit British Library with our mentor Gurdish and Anca. Our appointment was there at 2.00pm so we started at 1.00pm from UEL and and first time traveled by DLR up to St. Pancras station, London. The beauty of this metro train is that it runs without driver.

British Library, London

British Library, London

There we were received by Mr. Huw and Lina and under their guidance we visited all sections of British Library and Haw told us about the history, collection, user services, policies and other silent features of BL. The collection includes well over 150 million items, in most known languages and 3 million new items are added every year. This collection includes manuscripts, maps, newspapers, magazines, prints and drawings, music scores, and patents. The Sound Archive keeps sound recordings from 19th-century cylinders to CD, DVD and MD recordings. There is a house of 8 million stamps and other philatelic items. He informed us that all this requires over 625 km of shelves, and grows by 12 km every year. One more very interesting information that if someone wants to see 5 items each day, it would take over 80,000 years to see the whole of the collection. That’s really very great……

With Mr. Huw

With Mr. Huw

This library serves serves business and industry, researchers, academics and students, in the UK and world-wide and every year nearly 400,000 visit the Reading Rooms of BL.

Hedley Sutton

With Mr. Hedley Sutton

After this we met to Mr. Hedley Sutton, who is in-charge (collection and development) of Archives of Asian Collection. He gave us a very interesting presentation in a room and during his session he showed us some very rare books and word map of early 15th century…


After this interesting visit BL for some time we saw the exhibition on the ground floor of BL.


WEEK-4:June 23-27,2014

Day 1: 20/06/2014

The first day of fourth week started with weekly review meeting with our programme coordinator Kulvinder.

After meeting, at 10.30 am we met Adjoa Boateng (Head Information Services). She told us about the policies of collection development, Mainly, she focused on Expenditure, License, Statistics, Suppliers, UEL Archives and work flow. She informed us procurement procedure and importance of user awareness activities. Session was very informative.

With Adjoa Boateng

With Adjoa Boateng

After lunch at 2.30 pm, our mentor Gurdish took a session on University Strategies. She gave us different examples of good strategies of different universities. She explained the difference between policy and strategy, different types of strategy and how good strategy plays an important role in achieving the goal/ target, how double arrow strategy works and what is evidence based acquisition ect. This was very thought provoking and interactive session.

Day 2: 20/06/2014

Today instead coming to UEL Docklands Campus, we went to UEL Stratford Campus Library and explored the library facilities, user-services and then did some practice of ECDL.

UEL, Strarford Campus

UEL, Strarford Campus

After lunch we went to University Square Stratford and participated in the workshop of “Finding out about University Adult learners week-2014”. In this afternoon workshop, short talks were designed to provide information on educational opportunities including progression to university. During the workshop following short presentations were on;

ü Advice and guidance on entry to university
ü Fees and funding information for study at university
ü Study skills for university – how to get started
ü Employability and Enterprise Team – what you can do after your degree
ü Newham library services – helping local people and adult learners use the libraries
ü Newham Workplace – helping local people and adult learners with jobs.

University Square Stratford, London

University Square Stratford, London

Day 3: 20/06/2014

Today we attended “UEL Research Conference 2014” in Sports Doc. For this prestigious conference, we registered our selves online on 18th June 2014. This conference started with the inaugural presentation of VC- UEL Professor John Joughin.

With VC- UEL Professor John Joughin.

With VC- UEL Professor John Joughin.

The full day was divided into three slots and there were four parallel sessions in each slot and in each session there were three presentation. So we all attended the sessions as per our interest. I attended:
1) Donald Ridley: Preventing accidents in transport: ‘Mental workload’ an alternative construct to ‘human error’ in the operation of safety critical systems.
2) Debra Benita Shaw : Streets for cyborgs : The electronic Flaneur and the post human city.
3) Andrew Calcutt: The art of journalism? Searching for new ways of doing news.
4) Nira Yuval-Davis, Kathryn Cassidy, & Georgia Wemyss: Beyond ‘’illegal immigration’ : Inter-sectional narratives of the UK/ Schengen border.
5) Allen Brimicombe: Can we predict crime?
6) Angie Voela : A place of their own? The Docksland Campus in students narratives and photography.
7) Wendy Drechsler : Optimizing treatment and management of young children with hemophilia.
8) Julia Yates: What kind of shoes does a social worker wear, and why does it matter.
9) Sally Culter : Do lice deserve their lousy reputation?
After conference again in library and work on blog….

Day 4: 20/06/2014

Today, first half we had a session with Mr. Russell Kennedy on “Introduction to Electronic Services”. Mr. Russell is Electronic Services Librarian of UEL. During this session I learnt and understood many new trend, terms, techniques and service. I learnt about community zone, DDA, MetLib and its connectivity with ALMA, uses of athens, open access resources, web site development at UEL ect. He is also in-charge of copy right issues of UEL So we learnt about intellectual copy rights.



We had another important session with Mr. Stephen Grace. He explained us about the structure and development of Institutional Repository (ROAR). UEL is using an open source software –EPrint for it`s institutional repository with the help of University of London Computer Centre. We understood the Sherpa, Romeo and Juliet web portals. He explained about embargo related issues, and intellectual rights.

 Mr. Stephen Grace

Mr. Stephen Grace

Mr. Stephen Grace

The day was very interesting and satisfactory because both the sessions were very interactive and thought provoking and I cleared the main exam of 6th module of ECDL….Now only one module is left………


Day 5: 20/06/2014

Today in first half, worked on some assignments given by Gurdish and worked on blog. After lunch started working on last and final module of ECDL. This module is MS Access is little bit difficult for me because I have never worked on this. Lets see what happens next week….

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My Experience @ University of East London

WEEK-1: June 02-06, 2014
Day 1: 02/06/2014

It was like one of my dreams came true when I reached the University of East London. A beautiful and very high tech campus which is located on the back water of Thames River.

When we reached the campus on June 2, 2014 at 09.13 am, we were welcomed by our mentor Gurdish Sandhu and and the coordinator, Kulvinder Kalsey, at the entrance of the Library. This fellowship is the most prestigious in Library and Information Science. Our mentor briefed us about the program. We had a detailed discussion about the program at the the state-of-the-art Sports Doc. followed by high tea. Then we returned to library and were introduced with library professionals working with different sections of library @ UEL Library. Lunch was hosted by our Mentor at Pizza Hut, which is just outside of the university. After lunch we were taken to Library tour and introduced to different units of library and staff. This library tour was conducted by Cath Johnson (Library Manager), along with Kulvender. Library tour further made us familiar to the working environment and made us feel as a part of library system of UEL. That’s how our first day of fellowship training got over at 5.00 pm.

Well Begin …

Day 2: 03/06/2014
An induction programme on ECDL was conducted by Kulvinder and we were registered for ECDL. Staff desk along with the dedicated desktop was also provided with secured Id and password. It was made very clear that we have to clear all the seven modules of ECDL i.e. IT Security, Window XP, Excel, Access, Power point & Internet Explorer. and we were happy that this  training programme is very structured and useful. During this period some paper work was also completed.

After lunch,  Gurdish had a very informative and interactive session in staff room of IT block of university and gave us guidance  for next days. After meeting again we had a self-practice on first module of ECDL till 6 pm.

Day 3: 04/06/14

Day started with self-practice on first module of ECDL then at 11 am our meeting was arranged with Mr. Andy Cook, CIO of UEL, an amazing personality. We met him in his office for almost 20 minutes with  Gurdish. After meeting again we had a practice on ECDL and appeared for mock test. It was a different and unique- experience because after almost 18 years, I was appearing in any  exam.

CW Fellows_with_CIO_Andy_cook

CW Fellows_with_CIO_Andy_cook

At 1.30 pm started for Stratford Campus of UEL, with  Gurdish. Beautiful library and the new thing we saw there, was book sorter. I heard a lot about the book sorter unit but never seen it. It was my first experience with this unit and I really learnt about how it works. Thanks to Gurdish. From the library, we went to computer center of UEL Stratford campus. It was also very well equipped.

At Stratford Computer Center

At Stratford Computer Center

Day 4:05/06/14
This day started with very thought provoking session of Mr. John at 10.00 am. He gave us a wonderful presentation on ALMA, a product of ExLibris. EUL is the second library in the world which has procured this library management software. This software contains all features and characteristics of any best software. In my 18 years of professional career, I got opportunity to work on many good software but never seen software like this.  John is having very strong command on this software, so it made us more easy to understand. It was really wonderful experience for all of us and specially, the way Mr. John delivered. Thanks John.

Day 5: 06/06/14
Whole day we have practiced ECDL and worked on the blog. At 2.00 pm there was a meeting with Gurdish at Sports Doc. She gave a very fruitful presentation on library management in EUL. After this meeting, again we came to library, appeared for first main  module test of ECDL and cleared it.

WEEK-2: June 09-13, 2014

Day-1: 09.06.14

Reached EUL early and started self practice on EDCL followed by Mock- Test and after lunch appeared for final exam of module-two, and cleared with scoring 78% marks. After that started practice of module: Seven till 7 pm.

Day-2: 10.06.14

Visit to Senate House Library and Central Library of SOAS (School of Oriental and African Studies), which come under University of London, was arranged on June 10, 2014. At 9.30 am we all  reached to Upton Park Railway Station, along with with the Kulvinder we have started our journey and got down at HolBorn and had a walk to Senate House library. This seventeen floor, listed huge and antic building library is a central library of London University. Mura Ghose welcomed and  briefed about the Library, later she took us on a Library tour. Thanks to Mura for such a informative and interactive visit inputs.

After senate Library visit we had lunch at Russel park. Then went to visit British Museum. At 2:00  we reached he SOAS Library and on the reception we were welcomed by Ms. Barbara Spina (Head, Teaching and research support-library) and two of her subject librarians Ms. Helen Porter and Dawan Wright followed by informal interaction on coffee table. Being a research library, it is being used by a huge no of scholars and researchers. After long time I saw a good number of reader in the library reading room. 
During the interaction, Ms. Barbara explained us all about best practices and other management features of SOAS Library. Then we went on a tour of library. By 4.30 we were free from there and then went to Piccadilly Circus, London.

Day-3: 11.06.14

After collecting regular staff identity card, we started working with ECDL and appeared for mock test in first half. In second half there was a presentation of VC’s “Vision and Strategy” in EB2.44 at 3 pm. In one hour session Vice-Chancellor has presented his long term vision and strategy for UEL.
After the session again we had a practice on ECDL and finally appeared for final exam of Module -7 and cleared it.

Day-4: 12.06.14

Today, schedule of first half was very busy and we all got the opportunity to closely understand the work culture of different desks of UEL Library. First we have been introduced to the circulation practices at counter in RFID environment with the help of Simone. It is one of the unique feature of UEL library. Next interaction was with Anca Zaahn, who explained in detail about the IT related support of UEL library.

EUL Library has very rich and unique archive canter. This centre is on the ground floor of library and is being managed by Paul V. Dudman. The main attraction of this archive  is Refugee Archives, British Olympic Association (BOA) Archive, East London Peoples Archive ect. It was very good and learning experience for me and the intrusting part was that initiative of this archive was taken by the head of UEL Library- Gurdish Sandhu. Thanks to Simon, Anca and Paul for their valuable time.

In second half, again on self practice of ECDL: module -3….

Day-5: 13.06.14

Last working day of second week.. Today session on “Introduction to Acquisition ” was planned at 9.30 am to 1.00 pm. It was very interactive session and we learned many new things. Especially new terms and new ideas of acquisition like Purchase Driven Acquisition- e-books, Demand Driven Acquisition-e-journals, acquisition of open access scholarly resources ect. And the user satisfaction lavel for digital library is above 90%. Amazing…..Thanks to  Ewa Cepuchowicz, (Technical Services Co-ordinator) and Lai-Ki Lok (Assistant Librarian: Metadata and Resource Discovery).
Second half, was scheduled with our mentor Gurdish Sanddhu. She discussed in detail about the University/ Lis staffing structure and HR policies and in the end two new assignments were also given… Thank you  for sharing such important information……

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EUL BuildingI am pleased to inform you all that I have selected for Commonwealth Professional Fellowship which is tenable at University of East London : Library and Learning Services from 02.06.2014 to 29.08.2014.

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